One of the most challenging aspects of being a small business owner is the task of managing employee schedules, keeping track of who is available and who is not. Gone are the days when businesses favour excel spreadsheets to manage rosters across multiple shifts and function centres, printing out several copies of schedules and distributing them.
There are a number of rostering software programs that can help you manage your employees’ schedules with ease. Let us take a look at a few benefits and see why rostering software is the most effective workforce tool in 2021.
Rostering software uses the latest technology
The high-tech software and advanced algorithms can instantly manage any task more effectively. Fully-automated rostering software uses your employee profiles to create compliant rosters in minutes, plan shifts with shift equity and preferences, and even send roster updates to your employee’s smartphones. Using a rostering engine means no more conflicting shifts, scheduling errors, missing data, incorrect pay runs and a lot of cost savings.
As a business owner, you may already be stressed about emergency management and optimising staffing during COVID-19. The hospitality, retail and health care industries face a lot of challenges that require taking an adaptive approach to staffing. Rostering software enables managers to fill daily and weekly shifts with predictive labour optimisation features.
Gather insights from analytics
Rostering software comes with a well-developed data analytics platform that can be used to grow your business while identifying areas of opportunity and insufficient areas where you can improve processes. You can use rostering software to track the performance of employees, finding out who is performing well and who are underperforming. Once you find out who performs best on which shift, managers can provide the right employees at the right time and at the right cost while achieving a high level of employee job satisfaction.
Minimise the risk of non-compliance
Features like built-in compliance in the rostering system will alert you if you try to create conflicts with current regulations, minimising the risk of non-compliance even when dealing with legislative and labour regulation changes. In order to stay within the law, rostering software can help you maintain compliance with real-time alerts for any scheduling conflicts and lower the risk of fines, penalties, and lawsuits.
Other important aspects of any rostering software are billing for clients and payroll for employees. It is possible to accurately bill your clients depending on how long you took to deliver the services or products.
Manual staff rostering can lead to scheduling problems, employee burnout and uncompleted tasks. Automated software solutions can minimise this effect and increase the accuracy of shift management control, leading to increased efficiency. This helps employers, particularly in the hospitality and healthcare sectors, to not be in an under-staffed situation and therefore provide a better service.
As businesses become more service oriented and cost conscious, optimised rostering software can provide enormous benefits and satisfy the demand for its products or services, especially during these variable times!