From providing onboarding solutions to ongoing employee management tools, Human Resources software plays a large role in the growth, sustainability, and improvement of your current workforce. After all, a chain is only as strong as its weakest link, so it’s important to enable your staff to succeed if you want your business to perform at its best. In the past, manual processes were the preferred method of HR management, but thanks to advances in modern technology, the vast majority of companies use an HRIS system as their main method of HR management instead. If your company is one of the few that is yet to jump on the bandwagon, here are a few things to consider before writing off the idea entirely.
For most businesses, expanding operations means hiring new employees. This idea seems simple enough in practice, but without the proper onboarding procedures in place, most employers will struggle to onboard new hires at the rate they would like. New hires are responsible for completing many different payroll and HR forms when they join a new company, and unfortunately, filling these out by hand is extremely time-consuming. You’ll want to put the new hires to work as soon as possible, so using HR software can help expedite this process along. Onboarding paperwork can be completed digitally using HR onboarding software, and since the software is capable of copying provided information over to the following forms, new employees won’t need to waste time re-entering the same data over and over. This means they’ll have their paperwork completed and be ready to train in half the time, allowing you to begin onboarding new employees right away.
Whether in the onboarding process or further down the road, most employees will be interested in utilizing the benefits your business offers. Previously, making changes to your health, life, dental, or vision insurance plans required a physical meeting with HR staff, but by using an HRIS like UZIO, employees will be able to make these changes on their own using the employee self-service portal. This helps with employee morale, since employees feel more in control of their benefits, but also helps reduce the workload of your HR staff. Since many employees don’t take full advantage of the benefits available to them, using a software solution will allow these benefits to be fully utilized without requiring a massive effort from the HR staff.
Another feature often offered in the employee self-service portal is PTO (Paid Time Off) tracking. From managing company policies to processing employee PTO requests, this feature is extremely beneficial, both to the employer and the employees. When a worker would like time off, they can simply request it using the PTO software, rather than having to physically find and request the time off personally from a manager. For management, instead of being constantly approached by employees, they will simply see a pop-up notification (or receive an email) informing them of the PTO request, which they can then approve or deny through the platform.
T&A (Time & Attendance) data plays an important role in your ongoing business operations. While it is important to ensure that all of your employees are properly compensated for their time, it is also worthwhile to minimize the ever-present threat of timesheet fraud. Fortunately, rather than tracking T&A using physical timesheets, your business can use digital time cards instead, which use timestamps that cannot be easily altered by employees. Beyond eliminating fraud risk for the employer, a digital system also provides benefits for the employees, as it allows them to see their current hours and review previous timesheets. You can also make a stamp for your business online here.
Should You Invest in an HRIS?
The short answer is yes, but the more important question is: what do you need for your business? There are systems available at all different price ranges with a wide variety of features, so while nearly any business stands to benefit from faster processing times and increased workflows, the specific HR requirements will vary per business. You should definitely invest in Human Resources software, but take the time to determine which software solution will best fit your needs. Your budget, your business, and your staff will surely thank you.