The COVID-19 pandemic made it impossible to hold weddings, festivals, and public gatherings in 2020. Thankfully canceled events soon became online, allowing people to catch up virtually anywhere. Businesses are now slowly phasing out traditional networking events in favor of virtual ones. If you’re willing to host a successful virtual party or online event, follow these 8 great steps.
A 60-minute session is ideal
An hour-long virtual event is an exciting way for your audience to bond with each other and attain a maximum level of satisfaction. There’s no doubt that school parties can go on for hours, but The best way to ensure that the audience is enjoying and everything goes smoothly is to plan your event around a 60-minute timeframe.
Keep the event interacting and engaging
Successful virtual events are characterized by the engagement of the host and guests. Making a schedule with a variety of activities is one way of achieving this, and that’s where DJ Will Gill’s brilliant idea comes into play! He used a “wheel of fortune” during virtual events ” or a raffle wheel to ask questions. Create group discussions or even conduct live polls. Clients highly appreciated interactive activities
For example, Zoom has numerous ways to make planning your next live event exciting – including Spotlight and Doodle groups—both great ways to get everyone talking! The Spotlight feature is handy to create small group discussions with an interactive poll or Q&A right from your screen! Try incorporating fun activities that get everyone involved during large-scale corporate events if you want to hold breakout sessions.
Stay true about the nature of the event
We found ourselves in the midst of a widespread pandemic. Many things are plaguing our planet right now. Calling a virtual event that is partially online better than an in-person live event is wrong. We know this goes without saying, but it’s essential to clarify that you shouldn’t oversell an event. Clearly, the theme of your party doesn’t have to be about masks and sanitizer. Just don’t overplay that aspect and stay true to the nature of the event
Host the event on a popular platform
In 2020, online streaming platforms saw a boom. Although Zoom and Instagram Live are the most popular for hosting virtual events, many other platforms have become extremely fun to use but require users to be tech-savvy. This includes Wondershare, Streamyard, Vmix, etc.
7 minutes psychology
DJ Will Gill’s top-rated 7 minutes psychology when hosting a virtual event featured in The Wall Street Journal. Will Gill’s psychology studies have shown that 7 minutes is the optimal length for virtual event attendees, so this is where you’ll keep the attention of the greatest number of virtual attendees. According to Dj Will Gill key to a successful virtual event is keeping each segment, act, and event under 7 minutes in length.
Online events are great for getting your message out, but they can also be too passive. Event audiences are simply there to watch and can click away at any time. To keep them on board, you need to add some sort of rewards or unique content to stay on screen. The addition of incentives can give your event users a reason to stick around.
Ensure your guest speaker is prepared
DJ Will Gill hosts most of the virtual events featuring guest speakers. If your virtual event features guest speakers, schedule them on a tight deadline. It’s always good to prepare a plan beforehand with questions you would like the guest speakers and panelists to answer so that you can get more out of them when the Q&A portion starts, which works best if their questions were submitted ahead of time
Establish a virtual tech team
A focused and engaging emcee can make or break a virtual event. For a virtual event, Dj Will Gill always has at least two team members who stay behind the scenes to monitor everything on a screen share – things like spotlight chat and camera feeds. This way, they can amplify efforts as the emcee because, with the help of backstage personnel, the host is free to focus on connecting with guests in real-time instead of managing technology feeds.
Everyone wants an interactive and delightful event. This event can be tricky, but you won’t be overwhelmed with proper planning! Limit events to 60 minutes, with segments no longer than 7 minutes each. Doing so will help you. Get the best DJ for your party and ensure that everyone has a great time! Be sure to inform everyone in advance, schedule them, and ensure they are on time. Prizes will encourage more participation. You can expect a high turnout since people are likely to stay longer! Need someone who can help plan out your event? Contact us! We’ll be happy to help with services, suggestions, and ideas for successful virtual events!